INVENTIMM AI USE POLICY

How we use – and don’t use – artificial intelligence in your matter

Effective: 06/01/2026 • Applies to: All Client Matters

INVENTIMM is committed to the highest standard of immigration representation. As artificial intelligence (AI) tools have entered the mainstream of legal practice, we believe our clients deserve a frank, written explanation of how we use these technologies – and how we do not. Every principle below applies to every matter we handle, from initial consultation through final adjudication.

Our Core Principles

Your matter is handled by experienced human attorneys. Every petition, brief, motion, legal memorandum, declaration, and filing is drafted, reviewed, and signed by a licensed immigration attorney. AI does not draft your petition. Our attorneys do, drawing on years of specialized practice and the craft of precise legal writing.

• Your personal information is never entered into AI tools. We do not input your name, date of birth, passport or travel document numbers, Alien Registration Number (A-Number), address, biographic details, family information, employer data, financial records, or any other personally identifiable information into any AI system or large language model (LLM).
• Your documents remain inside our secure systems. We do not attach or upload your client file, identity documents, employment records, financial materials, or case evidence to any AI platform. Your file is maintained exclusively in our secure case-management system and is accessible only to your designated legal team.
• AI is applied only to public, non-confidential information. When we use AI, we use it to organize and condense publicly available material – federal statutes, USCIS regulations and policy manuals, AAO and federal court decisions, State Department guidance, and country-conditions reports. Nothing private about you enters that workflow.
• AI is a research and organizational tool, not a legal author. Our attorneys may use AI to synthesize lengthy public-record sources, build research outlines, or flag potential grammar and clarity issues in attorney-drafted language. We do not use AI to generate legal arguments, produce client-specific narrative content, or fabricate citations.
• Every AI-assisted output is verified by an attorney. Any material produced with AI assistance is treated as a preliminary suggestion, not a finished work product. Every legal citation in every filing is confirmed by a human attorney against the original authoritative source, without exception.

Attorney Accountability and Ethical Responsibility

Our attorneys bear full and undivided professional responsibility for every aspect of your representation. AI does not replace legal judgment, and it does not relieve any attorney of the duties owed to our clients, the courts, and the agencies before which we practice.

Specifically, our attorneys remain solely responsible for:

• All legal analysis and strategic decisions, including assessment of eligibility, identification of the strongest evidentiary theory, and selection of the appropriate immigration pathway.
• All drafting, including petitions, cover letters, briefs, legal memoranda, declarations, and any other written submission bearing the firm’s name.
• All factual verification, including review of client-provided information, corroborating evidence, and any research derived from public sources.
• The final work product was submitted to USCIS, the Department of State, immigration courts, the Board of Immigration Appeals, and federal courts. Our attorneys sign every submission under the obligations of their professional responsibility and applicable rules of court.

We adhere strictly to all applicable rules of professional conduct governing the use of AI in legal practice, including guidance issued by our state bar(s) and any tribunal before which we appear. When AI is used in any capacity, attorney oversight is continuous, not periodic.

Internal Security and Controlled AI Usage

The limited use of AI tools within our practice is governed by firm-level security protocols and confidentiality standards that are consistent with our obligations under attorney-client privilege and applicable data protection requirements. Specifically:

• Access controls: Any internally approved AI-assisted tool is available only to authorized members of your legal team. Access is role-based and logged.
• Data isolation: Client information is never commingled with AI workflows. Our case-management and document systems maintain strict separation from any AI platform.
• Vendor standards: Where any third-party software incorporates AI functionality, we evaluate and confirm that such tools meet our confidentiality and data-handling requirements before adoption.
• Ongoing compliance: Our internal AI practices are reviewed regularly against evolving bar guidance, firm policy, and industry security standards.

The integrity of your confidential information is not a feature we balance against efficiency. It is a baseline obligation we treat as non-negotiable.

Common Client Questions

“Will my information end up in a public AI database or training set?”

No. Because we do not enter client information into AI tools, there is nothing for any AI provider to receive, retain, log, or use for model training. Your data lives exclusively inside our protected systems.

“Could AI introduce errors or ‘hallucinations’ into my filing?”

The accuracy of your filing rests with the attorney who signs it. AI-generated language is never copied directly into a submission. Every legal citation and factual assertion is verified by a human attorney against the primary source. Our attorneys, not an algorithm, are accountable for the quality and integrity of your case.

“Are you using AI to reduce time spent on my matter?”

Selectively, yes, and only in ways that benefit you. We use AI to reduce the time our attorneys spend on mechanical tasks, such as reading through hundreds of pages of publicly available regulatory guidance. That time is redirected to the parts of your case that require genuine legal judgment: strategy, your personal narrative, evidence development, and argument. We use AI to give your case more attorney attention, not less.

“Does your use of AI affect attorney-client privilege or my confidentiality?”

No. Because we never share your confidential information with any AI platform, attorney-client privilege is fully preserved. Our internal AI practices are designed from the ground up around this principle. We have not carved out exceptions, and we do not intend to.

“Does USCIS or the immigration court know you use AI?”

Every document we submit to USCIS, the Department of State, immigration courts, and federal courts is the work product of our attorneys, filed under their professional responsibility. We comply with all applicable disclosure obligations and rules of professional conduct governing the use of AI in legal proceedings, including any tribunal-specific requirements.

A Policy That Grows With the Field

AI technology, the legal ethics guidance that governs its use, and the standards of immigration practice are all evolving. We intend to evolve with them, thoughtfully and on behalf of our clients.

This policy will be updated as needed to reflect changes in bar guidance and rules of professional conduct, developments in AI technology that affect how we work, and shifts in the regulatory and adjudicatory environment for immigration practice.

When we update this policy, we will communicate those changes clearly. Our commitment throughout will remain constant: AI is a tool our attorneys use in your service, under their full supervision and professional accountability. That principle will not change regardless of how the technology develops.

Questions? We’re Here.

If you have questions about how we use AI in your matter, please contact your supervising attorney directly or reach our office. We are pleased to walk through this policy with you in plain language and to address any concern specific to your case.

Your trust is the foundation of this firm. We want you to feel fully and accurately informed about every tool, process, and professional that touches your matter.